Inviting your tutors

Teachers come in on seats, and seats are the constraint that actually binds at every tier. This article is how an invitation works, what a teacher can do once they are in, and the one thing worth deciding before you send twenty of them.

Seats

• Starter — 5 teacher seats — Plus one admin.
• Growth — 10 teacher seats — Plus one admin.
• Scale — 25 teacher seats — Plus two or three admin accounts.
• Enterprise — as many as you need — Arranged rather than listed.

A seat is occupied by a teacher who has accepted. Pending invitations do not consume one, and removing a teacher frees theirs immediately.

Sending an invitation

1. Use the address they will sign in with — The invitation is keyed to it. A personal address when they will use a school one means the invitation never attaches.
2. Send it — They get a link. Nothing changes on their side until they accept.
3. They arrive already set up — The invitation carries both the teacher role and your institution, so there is no second step where they pick either. An existing account gains the role; a new one is created with it.

What a teacher can do

• Run their classes — Roster, assignments, timeline, messaging and the Learning Lab, for the classes they own.
• Set homework — Pointing at real content with a due date, with completion measured from the learner’s own checkpoints.
• See their learners’ progress — The same figures the learners see about themselves.
• Study themselves — A teacher account is also a learner account.

What they cannot do is administer the institution — seats, billing, imports and institution-wide analytics stay with admins.

Moderators

Institution circles have a moderator role between owner and member, which a tutor’s circle does not. It is how a senior teacher or a teaching assistant helps run a class they do not own, without being made an institution admin.

Worth using rather than handing out admin: admin is billing and imports, and most people who need more than member need much less than that.

Before you invite the whole department

1. Decide who owns which class — A class has one owner. Sorting that out on a whiteboard first is faster than reassigning afterwards.
2. Invite two people — Check they arrive as teachers, attached to your institution, and can see their class. Then send the rest.
3. Confirm the addresses — School addresses that nobody reads are the reason invitations vanish. Ask, do not assume.